Join Nordcloud and make your mark on the European IT industry. Help our clients thrive on their cloud journey in solution areas such as infrastructure, migration, data, and security.
Currently, we are looking for an Office Coordinator for our team in London, UK.
Your daily responsibilities:
- Coordinating and facilitating onboarding processes for new employees (meeting, slacks, meetings) and liaise with IBM
- Conducting HR-related tasks such as scheduling intro calls, preparing welcome packs, and issuing building passes and Internet access
- Maintaining onboarding task lists and ensure completion of necessary procedures
- Providing basic IT support to employees
- Planning and organizing various office events including Christmas and summer parties, offsites, team events, and collaboration days
- Coordinating logistics, catering, and budget management for events
- Managing recognition awards and community budget allocation
- Overseeing general maintenance of the office environment including furniture fit-outs and repairs
- Housekeeping - refill the fridge with drinks, snacks cupboard, coffee machine, dishwasher
- Ensuring cleanliness and safety standards are maintained
- Conducting regular office walk arounds to identify maintenance needs
- Enforcing health and safety policies and procedures
- Serving as the designated fire warden and ensuring first aid training is up to date
- Reviewing and fine-tune health and safety policies as needed
- Managing the expenses portal, including processing
- Liaising with accounts for invoice processing and budget management
- Supporting business operations by contributing to the development and maintenance of a positive workplace culture
- Assisting in fostering a collaborative and inclusive environment
- Fine-tuning and updating the health and safety policy as required
- Updating the Office Manager handbook and maintain documentation in Confluence
- Ensuring stocks of new joiners packs are enough/recruitment
Your key skills:
- Previous experience in office management or related administrative roles
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Knowledge of health and safety regulations
- Ability to work autonomously and as part of a team
- Fluent communication skills in English
We encourage you to apply, even if you don’t meet all of the requirements. We value your growth potential and enthusiasm!
What do we offer in return?
- Individual training budget and exam fees for partner certifications
- Flexible working hours and hybrid working model
- Laptop and equipment of your choice
- Local package such as up to 7% matched pension contributions, extensive private health care, Bupa dental plan, and a seasonal ticket loan, enhanced maternity and parental leave, gym expense or well-being monthly and mobile phone allowance
Please read our Recruitment Privacy Policy before applying. All applicants must have the right to work in the UK.
About Nordcloud
Nordcloud, an IBM company, is a European leader in cloud advisory, implementation, application development, managed services, and training. We are triple-certified across Microsoft Azure, Google Cloud and Amazon Web Services, and we are recognized as a 'Visionary' by Gartner for Public Cloud IT Services. With 10 European hubs and over 1300 employees, we are known for our innovative cloud-native solutions and we have delivered over 1000 successful cloud projects.
Learn more at nordcloud.com and follow the #NordcloudCommunity.
Nordcloud values diversity and is dedicated to providing equal opportunities for all candidates and employees.
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